Tackling Employee Adoption of Time Tracking Software

Drive-thru:

  • Time tracking software adoption can be a tough sell with employees.
  • It helps if you point out the various ways employees will benefit from accurate time tracking.
  • Adopting a digital time tracking system is inevitable for every construction company.

It’d be great if you could implement time tracking software and pat yourself on the back while employees thank you for making their lives easier.

Unfortunately, time tracking software isn’t always an easy sell. Digital time tracking puts an end to the guesstimates that “earn” employees padded paychecks. Such a system may also give workers a feeling of Big Brother watching.

Check out our free Employee Adoption Checklist for Implementing Time Tracking Software

Some aspects of a time tracking system can be seen as perks by employees, though. Here are several benefits to push when you make the switch. Your employees may not thank you, but they might at least grudgingly agree.

Simplified time tracking

Give employees the good news that they no longer have to keep track of their hours on slips of paper and scratch their heads trying to remember when and where they worked a week ago. A time tracking system instantaneously records their hours and location each day, making their lives substantially easier.

If your foremen have to hunt down employee time cards at various job sites, they’re likely to welcome the system, according to Zelda Montgomery, HR Manager at BTAC Inc., a Texas HVAC servicer and installer.

Explain to employees that time tracking systems are designed to ensure that nothing falls through the cracks.

“Prior to using time tracking software, our foremen had to stop working and drive around to different job sites to collect time cards so they could bring them into the office,” she says. “That was unwelcome downtime.”

No lost hours

Of course, padded hours are common when paper time cards are in use. However, there is also a chance that employees may sometimes forget hours they worked or fail to enter all of their overtime. You can assure your workforce that time tracking software will guarantee they get everything due them. Stress that such a system allows the company to be as fair as possible.

Also, reassure employees that management is always able to add hours into the system. For instance, you’ll still be able to pay the crew for the rest of the day if after a tough week you let them knock off a couple of hours early on Friday.

Profitability means more business

Tell employees that time tracking will result in more efficiency and cost-effectiveness on the job site. Being more profitable—and sticking to schedules and budgets—means the company will be able to boost its reputation, bid more effectively, and win more work. You could even consider telling employees that if time tracking software adoption leads to more business, a pay increase may be considered.

Ensures government compliance

If your company is awarded government contract work, paper time cards aren’t going to cut it when it comes to compliance. Losing or not winning government contracts because of an antiquated time tracking system is an obvious negative for the entire company.

Download a free Employee Adoption Checklist for Implementing Time Tracking Software

Protects employees

Explain to employees that time tracking systems are designed to ensure that nothing falls through the cracks. For instance, when an employee clocks out on some time tracking software programs, the system will ask if he or she took all meals and breaks and if the person was injured on the job. Such documentation provides an extra layer of protection to employees who qualify for extra pay or Workers Comp.

In general, secure record-keeping also protects employers from non-compliance fines and legal attacks, which in turn protects everyone’s jobs; problems like that can sink a small company or give a large company serious financial woes.

Very little cell phone data used

The average smartphone user consumed about 1.4 GB of data per month in 2015, according to an Ericsson Mobility Report. Even assuming that has risen to 2 or 2.5 GB, most time tracking systems add very little data usage on top of that number. With ExakTime Mobile, for instance, users will only use 10 MB of data per month at maximum use—which equals just .01 GB.

No tracking occurs during off hours

Although time tracking software might offer the option of tracking workers as they travel from site to site on the clock, rarely—if ever—do time tracking systems follow employees once they’ve clocked out for the day. This is a crucial point to make; it lessens the workers’ feeling of having their privacy violated. Make it clear that you’re only interested in what happens on the job site.

Time tracking is the wave of the future

As with all technological advances, digital time-keeping has arrived, and it’s not going away. In the very near future, it will be the only way that employee hours are recorded. So it’s best to “get with the program” now.

Want to be thorough and smart and avoid wasting time or money? Read this excellent guide on how to ask the right questions of your team or departments and the software vendors as you prepare to buy the best time tracking solution for you.

If grumbling regarding time tracking continues, it will most likely be from older workers. The younger generation has grown up in a digital world and will be more comfortable with time tracking. They may even expect it. That can give you some comfort as you hire the next generation of workers.

On some occasions, you can also look to younger workers to be advocates of time tracking for the company. Employees honest about their hours worked are also likely to welcome a digital time tracking system.

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